Online Attendance Policy in the E-Learning Environment

Introduction

This policy aims to clarify the rules and procedures related to attendance in online training courses, ensuring trainees' commitment and maximum benefit from the training content.

First: Definition of Online Attendance

Online attendance refers to the trainee's logging into the training platform and physically attending live sessions or completing the required activities within a specified time period.

Second: Methods of Documenting Attendance

1. Live Sessions:

• Attendance is automatically recorded upon entering the session using the personal login link.

• Attendance is required for a minimum of (for example, 75%) of the session duration to be considered "present."

2. Recorded/Asynchronous Courses:

• Attendance is determined by completing the content and completing the interactive activities and tests.

• Attendance can be measured by the number of hours the trainee spends on the platform or the number of training modules completed.

3. Assignments and Tests:

• Submitting assignments and tests on time is considered an element of attendance and commitment.

Third: Attendance Requirements

• A minimum attendance rate of (for example, 80%) of the total training hours is required to receive a certificate of completion.

• Absence without an official excuse may affect the trainee's evaluation or result in the loss of the certificate.

• Acceptable excuses include health conditions, emergencies, or documented work circumstances.

Fourth: Absence Reporting Mechanism

• The trainee must notify the training team or supervisor via email or an excuse form prior to the session or within 24 hours of the absence.

• Attach proof of the excuse, if possible (a medical report, letter from the employer, etc.).

Fifth: Lateness and Interruptions

• A trainee is considered "late" if they enter a session more than (for example, 15 minutes) after its start.

• Repeated interruptions during sessions (entering and leaving, or lack of interaction) affect the final attendance assessment.

Sixth: Consequences of Absence

Depending on the training provider's policies, consequences may include:

• Warning or formal notification.

• Withdrawal from the course certificate.

• Loss of assessment points associated with attendance.

• Exclusion from future training programs in the event of recurrence.

Seventh: Commitment and Evaluation

• Online attendance is considered part of the trainee's overall performance evaluation.

• Commitment to attendance reflects seriousness and respect for the training process.